Our office hours are Monday through Friday, 8 a.m. We will fill in the appropriate amount and send the document(s) to you with a receipt.įor more information please contact the Jefferson County Clerk’s office at 54. If you are unsure of the amount, please include a blank check made payable to the Jefferson County Clerk with the statement – “AMOUNT IS NOT TO EXCEED XX.XX”. If you wish to order document copies, please remit the correct fees to the Jefferson County Clerk’s office. All copy requests are subject to prepayment. Copy requests – Copy requests can be made via the telephone, fax, e-mail or in person.Uncertified copies - $4.00 for the first page, $.25 for each additional page (ORS 205.320 (1) (c)).Certified copies - $7.75 for the first page, $.25 for each additional page (ORS 205.320 (1) (c) and (d)).You may attach additional pages to the unaltered certified copy. If you do not have the original document to correct and re-record with the above statement, you may record an unaltered certified copy of the original instrument along with a cover page clearly indicating the changes or corrections. PREVIOUSLY RECORDED IN BOOK _ AND PAGE _, OR AS FEE NUMBER _. RERECORDED AT THE REQUEST OF _ TO CORRECT _. The following “rerecording certificate” must be affixed to the first page of the instrument or to a cover sheet: The corrected document does not need to be acknowledged again. The $5.00 per page fee applies to cover sheets.Īn instrument previously recorded may be rerecorded to make corrections in the original instrument. The cover sheet must be prepared by the person presenting the instrument for recording and will be recorded as a part of the instrument. If an instrument presented for recording does not contain the required information on the first page, a cover sheet may be prepared that contains ALL the required information. Mortgage or Trust Deed assignments – Instruments assigning a mortgage or trust deed, the name and address of the assignee mortgagee or assignee trust deed beneficiary.County Clerk Lien records – Instruments recorded in the County Clerk Lien Record, the lien amount or the full or partial satisfaction, if any, of any lien claim created by the order of warrant (ORS 205.125 (1)(c) and (e)).Until a change is requested, all tax statements shall be sent to the following address:.Tax statement address – Instruments conveying or contracting to convey fee title to any real estate, a statement in substantially the following form shall be on the first page of the document (followed by the applicable party’s name and mailing address): (ORS 93.260).Consideration – Instruments conveying or contracting to convey title to any real estate, the true & actual consideration paid for such transfer (ORS 93.030).Return to address – The name and mailing address of the person and/or company the instrument will be returned to after recording (ORS 205.180).Names of the parties – The names of all affected parties must be listed on the first page of the instrument (ORS 205.125 (1)(a) and (b) and 205.160).Each transaction is subject to a $5 recording fee. (ORS 205.236 (1)) An instrument describing two or more transactions required or permitted by law to be recorded as separate instruments may be recorded when the instrument is labeled in sufficient detail to enable the clerk to record the transactions in the appropriate records and the transactions described in the instrument involves the same properties. Name(s) of the transaction(s) /Title – An instrument required or permitted by law to be recorded shall be clearly labeled in sufficient detail to enable the clerk to record the instrument in the appropriate record.When an instrument required or permitted by law to be recorded is presented for recording and does not comply with all applicable recording requirements, a $20 non-standard document fee will be charged in addition to the regular recording fees. Recording documents other than those specified by Oregon and federal law.Suggesting what type of documents to use.This information should not be construed as legal advice or as a substitute for consulting an attorney for legal advice. The following is offered as general recording information for the Jefferson County Clerk’s office.
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